Four KA1 templates you can copy: selection, preparation, learning agreement, dissemination
The short answer
Four documents carry most of the quality in a KA1 project: fair selection criteria, a preparation programme, a learning agreement (or course programme) and a dissemination plan. Below are short templates you can copy into your own documents and adapt. They follow the Erasmus Quality Standards.
1. Selection criteria
| Criterion | Points | Evidence |
|---|---|---|
| Fit between the activity and the Erasmus Plan or project objective | 0–30 | Motivation letter |
| Commitment to share results (plan for colleagues) | 0–25 | Short sharing plan |
| First-time participant | 0–15 | Records |
| Participant with fewer opportunities | 0–15 | Statement |
| Teaching load or role that multiplies impact | 0–15 | Role description |
Publish the criteria, the deadline and who decides. Keep a short record of the decision.
2. Preparation programme
- Session 1: objectives, learning outcomes and what the host expects.
- Session 2: practical, safety and insurance briefing.
- Session 3: language and cultural preparation.
- Before departure: personal learning goals written down; sharing plan agreed.
3. Learning agreement (staff course)
- Participant, sending organisation, host organisation and dates.
- Activity type: course or training. Attach the course programme.
- Learning outcomes (3–5): “By the end, the participant will be able to …”.
- How outcomes will be evaluated and recognised (certificate, Europass Mobility).
- Signatures of the three parties.
4. Dissemination plan
| Audience | Action | When | Who |
|---|---|---|---|
| Colleagues | Workshop or staff meeting | Within 1 month | Participants |
| Learners | New activity in class | Within 1 term | Participants |
| Parents and community | Post with photos and EU acknowledgement | Within 2 weeks | Coordinator |
| Other organisations | EPALE or eTwinning post; local network | Within 3 months | Coordinator |
Questions coordinators ask us
Can we use the course programme instead of a learning agreement?
For courses and training, the Programme Guide allows the course programme to serve this purpose.
Documents ready for your project
We send the course programme with learning outcomes, the invitation letter and the certificate.
Sources
Facts checked on 16 October 2026. Found something out of date? Tell us and we will fix it.
