Erasmus+ KA1 unit costs, explained with a worked example
A KA1 staff mobility budget has four main lines: travel (by distance band, higher for green travel), individual support (a daily rate set by your National Agency within an EU range for the destination country), course fees (80 € per participant per day) and organisational support (100 € per participant for courses). Below are the current rates from the 2026 Programme Guide and a worked example for three teachers.
Travel
Travel is a unit cost based on the one-way distance from your organisation to the venue, measured with the Commission’s distance calculator. The amount covers the return journey.
| Distance | Standard travel | Green travel |
|---|---|---|
| 10–99 km | 28 € | 56 € |
| 100–499 km | 211 € | 285 € |
| 500–1 999 km | 309 € | 417 € |
| 2 000–2 999 km | 395 € | 535 € |
| 3 000–3 999 km | 580 € | 785 € |
| 4 000–7 999 km | 1 188 € | 1 188 € |
| 8 000 km or more | 1 735 € | 1 735 € |
Green travel means mainly low-emission transport such as train, bus or car-sharing. It also gives up to 6 travel days of individual support instead of 2. Below 500 km, participants are expected to travel green as a general rule.
Individual support
Individual support covers accommodation, meals and local transport. For staff, the daily rate depends on the destination country group. Your National Agency sets the exact rate within these ranges:
| Destination group | Daily rate range for staff |
|---|---|
| Group 1 | 107–191 € |
| Group 2 (includes Greece) | 95–169 € |
| Group 3 | 84–148 € |
The full rate applies up to the 14th day, travel days included. From the 15th day, the rate is 70% of the base rate.
Course fees and organisational support
- Course fees: 80 € per participant per day of the course. Courses last 2 to 10 days.
- Organisational support: 100 € per participant for courses and training; 350 € per participant for job shadowing and teaching assignments (200 € after the first 100 participants).
- Inclusion support: 125 € per participant with fewer opportunities for the organisation, plus 100% of the eligible real costs for the participant.
Worked example: three teachers from Warsaw to Veria
Three teachers from a school in Warsaw take a 5-day course in Veria, Greece, and fly. The distance is about 1 300 km, so the 500–1 999 km band applies. Check your own distance with the official calculator.
| Budget line | Calculation | Amount |
|---|---|---|
| Travel (standard) | 3 × 309 € | 927 € |
| Individual support | 3 people × 7 days (5 course days + 2 travel days) × 130 €* | 2 730 € |
| Course fees | 3 × 5 days × 80 € | 1 200 € |
| Organisational support | 3 × 100 € | 300 € |
| Total | 5 157 € |
* 130 € is an illustration within the Group 2 range of 95–169 €. Use the rate your National Agency has set for Greece.
Questions coordinators ask us
Who sets the daily rate for Greece?
Your own (sending) National Agency, within the EU range for Group 2.
Do we have to spend the exact amounts?
No. Unit costs are paid on the basis of the activities you carry out and document, not on receipts.
Sources
- Programme Guide: mobility projects for adult education (funding rules)
- Programme Guide: mobility projects for VET (funding rules)
- Programme Guide: mobility projects for school education (funding rules)
- Erasmus+ distance calculator
Facts checked on 16 October 2026. Found something out of date? Tell us and we will fix it.
